Format Tools – Create Workflow Job

The Create Workflow Job Tool is used to create a Task Step that dynamically Creates Workflow Jobs. A Workflow Step dynamically generates one or any number of web page(s) containing fields for completion by recipients and publishes them to a web site folder on a specified web server. Each of these web pages is called a Create Create Workflow Job and can be assigned for completion to any number of recipients.

In addition, each Create Workflow Job can be assigned a number of Stages through which it must go before it is considered to be complete. For example if a Workflow Step is created to produce Purchase Orders for an item when the stock level reaches a certain point, the Create Create Workflow Job may need to go through a number of checking and review stages by stores, purchasing and QA personnel before being approved for purchase.

There are a number methods in which recipients will access the Create Workflow Jobs that are applicable to them.The first method is for a hyperlink to the specific web page for the Create Workflow Job to be provided to the recipient in the body of an email. Clicking on the hyperlink will then open the Create Workflow Job in a web browser window for the recipient to complete.

The second method would be through a custom developed internal application that utilises the Workflow Web Service.

 

The second method is for the recipient to use the Create Workflow Job Manager application which allows the recipient to log in and manage all of his currently assigned Create Workflow Jobs.

Once a recipient has entered or selected the necessary data in the Create Workflow Job page and has completed it by pressing on the applicable 'submit' button, the data is stored against variables previously created in the TaskCentre Task and is used in subsequent Task Steps. So for our Purchase Order example this could mean that if a column status is changed to 'Approved' then a Purchase Order could be automatically created and sent to a supplier.

 

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Works with other Tools

These are other Tools that this Tool will interact directly with whether by exposing information to it or consuming information from it.

Flat File Import Tool